Administrative Assistant / Officer

Position Summary:
DOXXBET Liberia is seeking a proactive and detail-oriented Administrative Assistant/Officer to support day-to-day office operations, maintain efficient administrative systems, and ensure regulatory compliance with government institutions. The successful candidate will play a pivotal role in maintaining order and professionalism within the office and will act as a liaison between the company and external partners.

Key Responsibilities:

Office Administration:

• Manage inventory of office supplies and place orders as needed to avoid shortages.


• Maintain and regularly update company databases and filing systems (both physical and electronic).


• Organize and safeguard important and confidential company documents.


• Respond to internal and external queries via phone, email, or in person in a timely and professional manner.


• Maintain company calendars, schedule meetings, and manage appointment logistics.


• Draft, distribute, and archive correspondence such as memos, letters, emails, and packages.


• Develop and update administrative systems to make them more efficient.

Compliance & Government Liaison:

• Act as the primary contact with government agencies including the:




• Liberia Immigration Service (LIS)


• Ministry of Labour (MOL)


• National Port Authority (NPA)


• Ministry of Commerce (MOC)


• National Lottery Authority (NLA)


• Liberia Revenue Authority (LRA)

• Ensure that all company registrations, business licenses, permits, and employee documentation are current and compliant with national regulations.


• Prepare and submit required documentation for renewals of business licenses, employee permits, and other statutory obligations.


• Keep accurate records of all compliance deadlines and alert management in advance of any expirations.

Travel & Event Coordination:

• Organize travel arrangements including flight bookings, hotel accommodations, and transport for staff and guests.


• Plan and coordinate both internal and external events, including staff meetings, trainings, conferences, and public events.

Policy & Process Support:

• Update office policies and procedures as required and ensure they are effectively communicated to all staff.


• Assist in onboarding new staff by preparing workstations and coordinating orientation sessions.


• Provide general support to the management team to ensure smooth office operations.

How to Apply:

Interested candidates should submit their application via email to marydogbayassah123@gmail.com
Ensure your application includes:

• A detailed CV


• A cover letter expressing your interest and relevant experience


• At least two professional references