Procurement Coordinator
Job Summary
Samaritan's Purse is a nondenominational evangelical Christian organization providing spiritual and physical aid to hurting people around the world. Since 1970, Samaritan's Purse has helped meet needs of people who are victims of war, poverty, natural disasters, disease, and famine with the purpose of sharing God's love through His Son, Jesus Christ. The organization serves the Church worldwide to promote the Gospel of the Lord Jesus Christ.
Job Summary
The Procurement Coordinator will be responsible for coordinating all aspects of procurement for SP Liberia country programs. S/He will be required to effectively manage ongoing procurement and ensure timely and efficient delivery of items to the field. Procurement Coordinator will supervise 4
(four) Procurement Officers. This position requires commitment, understanding and compliance with Samaritan’s Purse Mission
and Statement of Faith, as well as its Procurement Policy and Procurement SOPs. The post holder will be expected to attend daily devotions and be an example to others through their faith and walk with God. The Procurement Coordinator will be based in Monrovia and will report to Senior Operations Manager.
Job Description
Responsibilities
Description of job duties
• Manage all procurement activity, maintaining accurate financial records, updating vendor and/or supplier list and providing advice for project staff members.
• Assist with the planning and supervision of distribution support to field operations in close coordination with Program Managers.
• Receive procurement requests, send out request for quotations to vendors, prepare Quote Analysis form, ATB or POs , GRNs, and check/cash payments.
• Assign procurement requests to procurement officers.
• Ensure compliance with Samaritan’s Purse procurement policies and SP Liberia procurement SOPs.
• Ensure timely delivery of items to the field, including arranging transport options.
• Involve in supplier vetting, preferred suppliers, and framework agreement processes.
• Coordinate payment to vendors on time.
• Ensure the procurement tracker is updated, upload procurement packages in box.
• Assist in the procurement planning, identification of suppliers, and the procurement of locally available inputs.
• Conduct market surveys when needed or when opening new base.
• Maintain accurate material accounting records for the procurement, receipts, and
inspections, warehouse inventory (GRNs), waybills, delivery notes, fuel reports.
• Receive and check goods purchased for completeness, quality and accuracy of description and coding in order to complete the Goods Received Note and update pertinent documents.
• Ensure that PR tracker, supplier database and price catalogues are updated.
• Ensure procurement documents produced by procurement officers are reviewed to ensure they are in compliance with procurement policy and SOPs before they are being submitted to approval authorities (i.e. Budget Managers and higher approval authorities).
• Perform any other duties as designated by the Procurement Coordinator
How to apply: Interested applicants should send CVs and cover letter to Samaritan’s Purse Office ELWA Compound, Monrovia: HR Manager alternatively, by email to: SPLiberiaHR@samaritan.org
Only short-listed applicants will be contacted.
