Driver

Project Overview
The Government of Liberia, through the Liberian Ministry of Gender, Children, and Social Protection (MGCSP) is implementing the Liberia Women Empowerment Project (LWEP) (P173677) with financing from the International Development Association (IDA) of the World Bank Group. The LWEP aims to improve social and livelihood services for women and girls in targeted communities, foster positive social norms, and strengthen the government’s capacity to advance women and girls’ empowerment through a “whole community” approach targeting multiple actors and levels. The World Bank views this project as creating a platform for the empowerment of women where policy dialogue happens, evidence of what works is produced and disseminated, and partnerships are strengthened. The
project will be implemented by the Liberian Ministry of Gender, Children, and Social Protection (MGCSP). ActionAid Liberia is a member of a consortium that has been awarded the contract of Lead Service Provider for components 1,2 & 3 of this project under the supervision of the Project Management Unit (PMU) of the MGCSP. ActionAid Liberia is leading the implementation of component 1B of the project which is aimed at Strengthening community mobilization and citizen engagement.
MAIN PURPOSE AND SCOPE
The Driver is responsible for transportation and movement of Staff, equipment and materials and delivery of mails. In addition, she/he assists with other program and administrative tasks in the office and field when required.

RESPONSIBILITIES

Driving / Vehicle Management

• Provision of reliable and secure driving services by driving office
vehicles for the transport of authorized personnel and delivery and collection of mail, documents and other items.
• Plan trips with Admin Officer, in collaboration with all AAL departments, based on vehicle requests from staff.

• Meet official personnel and visitors at the airport, assisting with visa and customs formalities when required.
• Daily inspects and maintains all AAL vehicles.
• Maintain Log Book for all vehicles
• Adhere to vehicle management and planning procedures and forms (e.g., Vehicle Requests, Vehicle Log Sheets, Work Orders, Fuel Coupons, Parking Access Log, etc.).
• Ensure that the checks, maintenance and repairs of all AAL vehicles are completed accurately and timely.
• Ensure that all vehicles are outfitted with all equipment necessary to operate in Liberia according to government regulations and as dictated by circumstances in the field
• Ensure that spare parts and tools are used and kept track of
properly.
• In collaboration with the Administrative Officer, ensure that all vehicle registration and insurance documents are available and up- to-date.

• Ensure that photocopies of each vehicle’s documents are available on each vehicle’s clipboard that has the log sheets.
• Ensure that you possess current, valid driver’s licenses and a high level of competence in order to guarantee your personal security and that of any passengers, as well as the protection of the equipment.
• Signal to the Operations Officer at least three (3) months before the expiry date of the car's administrative document
(insurance/roadworthiness certificate, etc.).

Administration Support

• Meet and greet visitors and partners.
• Perform general clerical duties to include but not limited to
photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system
• Coordinate and maintain records for staff office space, phones, parking and office keys.
• Set up accommodation and entertainment arrangement for all AAL visitors
• Provide office services by implementing administrative systems,
procedures and policies

Fuel Management

• Control issuance and usage of fuel and related supplies

• Ensure that the stock levels of fuel and oil at AAL office and with vehicles travelling are always sufficient and replenished on time.
• Issues fuel coupons for fueling of vehicles and generators for AAL Head Office and Field Offices and Partners, where applicable.
• Ensures and verify that all AAL vehicles have at least 1⁄2 tank of fuel at all times.
• Ensures preparation of weekly fuel inventory reports of fuel stored at the AAL offices based on Fuel Stock Log Sheets and verification of stock levels at all AAL facilities, where applicable.
• Do a weekly report of fuel coupons issued and received and do request for replenishment to the Admin Officer

Program Support

• Facilitate movement of program staff for program activities

• Support staff in assigned program-based work, such as community mobilizations, meetings, training support, etc
• Setup and coordinate meetings and conferences.

Others

• Support the Admin/program staff in providing office orientation for new employees
• Provide monthly report on all activities
• Other duties as assigned

Sexual Harassment, Exploitation and Abuse (SHEA) and Safeguarding

ActionAid has articulated a strong stand on gender justice and
safeguarding through its child protection and anti-sexual harassment, exploitation and abuse ActionAid has articulated a strong stand on gender justice and safeguarding through its child protection and anti-sexual harassment, exploitation and abuse policies. ActionAid is committed to taking an intersectional feminist approach to Safeguarding, recognizing how forms of abuse and oppression intersect. Safeguarding refers to the policies, processes, and work cultures that an organization puts in place to prevent and respond to harmful actions carried out by staff or those working on our behalf. The principles and approaches that underpin our approach to safeguarding are those of feminism; dignity, centrality and protection of survivors; legal rights and responsibilities; objectivity; timeliness and accountability. AAL seeks to create a work environment free
from intimidation and abuse, communicating a zero tolerance of
violations/breach of policy. Please report any incidences or concerns relating safeguarding including offers for employment to safeguard.liberia@actionaid.org

Anti-Bullying & Discrimination

ActionAid has articulated a strong stand on gender justice and safeguarding through its human rights-based approach. AAL is also committed to creating an enabling and safe work environment, championing freedom,equality, equality and justice. This includes recognition of human rights and dignity of all persons regardless of their gender identity, ethnicity, age, sex,
sexual orientation, and ability. This includes zero tolerance for harassment, bullying, discrimination and acts or threats of intimidation.

Anti-Fraud & Corruption

ActionAid has a zero tolerance to fraud and corruption and requires staff, partners, suppliers, consultants, volunteers, and all categories of collaborators at all times to act honestly and with integrity and to safeguard the assets for which they are responsible. This refers to bribes, kickbacks, pay-offs, or gifts from Action staff, their relatives or close associates, partners for employment, contracts, and services. Please report any incidences relating to blowwhistle.liberia@actionaid.org

Competency profile Organization Learning

the Strategic Perspective

A passion for AAL’s mission and causes the organization
supports and a clear working knowledge of AAL programs and
projects; Demonstrate alignment of the Organization’s
strategic priorities and goals

Change Management

Uses effective strategies to facilitate organization change
initiatives and overcome resistance to change by involving
others, listening and building commitment.

Decisiveness and Agility

Prefers quick and appropriate actions in many management
situations, able to adapt and respond to fast changing eco
system/environment

Feminist Leadership

Commitment to practicing AA’s feminist leadership principles, particularly the top ten basics to include: self-awareness, self- care, dismantling bias, inclusion, sharing power, responsible use of power, accountable collaboration, respectful feedback, courage and zero tolerance

Learning with Others
Leading Teams

Attracts, motivates, and develops high performing teams.

Building Collaborative Relationships

Builds productive working relationships with co-workers and
external parties, whilst valuing diversity (gender, race,
culture).

Communication

Expresses ideas clearly, concisely; disseminates information
about Communication decisions and plans, proactively.

Learning Self
Leading with Purpose and Credibility

Professional individual with high personal integrity including
anti-SHEA, fraud and corruption; innovative, flexible approaches to work, coupled with enthusiasm and commitment to ActionAid’s Vision, Mission and Values; has strong commitment to develop, promote and practice AAL’s values

Innovation and Taking Initiative

Takes charge and proactively seeks new ideas, experiments
with new processes/practices that capitalizes on opportunities