Admin and Procurement Officer
Job Summary
The Admin and Procurement Officer will be responsible for overseeing administrative functions and managing the procurement processes within the organization. This includes ensuring the smooth operation of day-to-day administrative tasks and ensuring compliance with procurement
policies and procedures for the efficient use of resources.
Job Description
RESPONSIBILITIES
Administration
• Manage and maintain office systems, including document filing, record-keeping, and correspondence.
• Organize meetings, conferences, and events, ensuring logistics are in place.
• Assist with HR administration, including maintaining staff records, handling leave requests, and managing employee documentation.
• Provide general administrative support to staff, including preparing reports, presentations, and other documents.
• Ensure that office supplies and equipment are well-maintained and stocked. Procurement
• Manage the procurement process, ensuring adherence to the organization’s procurement policies and procedures.
• Identify the procurement needs of various departments and coordinate the purchasing process for goods and services.
• Prepare and issue requests for quotations (RFQs), proposals (RFPs), and tenders.
• Evaluate suppliers and vendors, negotiate terms and prices, and maintain relationships with key suppliers.
• Ensure that all procurement documentation is accurate, complete, and compliant with organizational and donor requirements.
• Maintain an updated supplier database and track procurement activities.
• Prepare reports on procurement activities and ensure proper record-keeping for audits and compliance. HOW TO APPLY
The Admin and Procurement position is Open Until Filled.
Interested candidates should submit their resume and cover letter at
https://ejscenter.bamboohr.com/careers/39 . Shortlisted candidates will be contacted for interviews.
